Policy for event subscription

Dear User, Vaimo SpA,cares about your privacy. Data that user can eventually transmit will be stored with methods that guarantee integrity and safety, fully respecting the data confidentiality regulation. We would like to inform you that the European Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR” from now on) provides user protection, with particular regard to personal data processing. According to article 13, we inform You that:

Categories of data

personal data that are collected may include personal identifying information, personal data, contact information to register for the event.

Data controller

the data controller is Vaimo SpA Via Emilia Est 985 - 41122 - Modena, P.IVA 03143150369, and can be contacted by email at info@dispensaemilia.it

Source of personal data

personal data are collected directly from the data subject at the time of registration fort the event

Purpose and legal basis for processing data

personal data are processed by the Data Controller for the following purposes:

  • Purposes related to legal obligations
  • Purposes related to the existence of a legitimate interest on the part of the Data Controller: internal organizational activities. Collection of the names of the participants in the event for the purpose of managing and organizing the event itself and for any sponsorship activities.

Recipients of the data

within the limits relevant to the purposes, your data may be communicated to various recipients in relation to the purposes of the processing indicated above as where required by law or at their request, to credit institutions for the payment provisions relating to the registration fee for the Event to the external structures and / or companies that the organization uses, responsible for carrying out activities connected, instrumental or consequent to the registration and subsequent participation in the Event (for example, for press services, for data processing and IT consulting, for promotional activities by companies participating in the Event, for the dispatch of congress programs, for the accreditation of training activities, for hotel accommodation, etc.), to external consultants (for example, for the management of tax obligations), if not designated in writing as Data Processors, to parent companies, subsidiaries or associates, for administrative-accounting purposes.

Transfer of data to third countries

The data collected may be transferred to the foreign shareholders of the Data Controller, natural and / or legal persons, or to other companies of third countries belonging to the same business group as the Data Controller, pursuant to the "Commission Decision of 26 July 2000 concerning the adequacy of the protection of personal data in Switzerland", which positively found that Switzerland offers "an adequate level of protection for personal data transferred from the European Union" (Article 1, Decision No 2000/518/EC), as well as to the United Kingdom on the basis of the "Commission Decision of 28 June 2021 on the adequacy of the protection of personal data in the United Kingdom".

Data retention period

in the absence of specific retention periods set out in this policy, your personal data will be retained only for as long as we need it to fulfil the purpose for which we have collected it, according to the “storage limitation principle” (Article 5 of GDPR) and, if applicable, as long as required by statutory retention requirements.

Rights of the data subject

each user is always entitled to request the Data Controller to access, correct or delete his data, limit the processing or the possibility of objecting to the processing, requesting data portability, revoking consent to the processing of data, claiming these and other rights provided by the GDPR through a simple communication to the Controller. The data subject can also lodge a complaint with a supervisory authority.

Mandatory or not of the confermen

the provision of consent of your data for the purposes set out above is mandatory for participation in the event except for the purposes subject to consent, the provision of which is optional and will not compromise in any way the provision of the service.

Methods of personal data processing

your personal data are processed manually and/or using IT and telecommunications tools. We use technical and organisational security measures in order to protect the Personal Data we have under our control against accidental or intentional manipulation, loss, destruction and against access by unauthorised persons.

Data protection officer (DPO)

it is possible to contact the Data Protection Officer, also for the exercise of the rights of data subjects pursuant to articles 15-22 of the Regulation, by sending an email to: segnalazionidpo@dispensaemilia.it

Automated decision-making

we do not use automatic decision-making processes.